Track Usage Terms & Conditions

Irish Motor Festivals Ltd (trading as Irish Festival of Speed)  or ‘IFS’

Driver Information and Terms & Conditions

Vehicles

The safety of your vehicle is your responsibility at all times. IFS reserve the right to refuse entry to any vehicle without refund, if any fault or feature is believed could compromise the safety of the vehicle its occupants and or other circuit users.

 

We recommend that you pay particular attention to the following items and any uncertainty or wear should be discussed with a qualified vehicle engineer prior to driving on the circuit.

 

Electrical

  • The battery must be secured by a suitable strap or fixing and its cap(s) be tightly fastened

  • The vehicle wiring should be adequately bound and clear of obstruction — particular attention should be paid to areas where it runs through the bulkhead or over metal edges where the correct grommets or packing should be used.

  • Conditions of wiring in highly flammable areas such as petrol tank, fuel injection and carburettors should be checked in particular.

 

Steering & Suspension

  • General condition of shock absorbers and springs etc…, should be checked for any signs of corrosion or wear with particular attention paid to mounting points and fastenings. These areas will be subject to high cornering stresses at the increased speeds of circuit driving and should be in good condition.

  • Steering fastenings often have split pins fitted. It is important to check these and it is cheap and easy to replace worn or broken pins. They are a necessary safety feature.

  • Gaiters, rubbers and seals retaining grease or oil should be in good condition as leaking units may in extreme cases leave oil on the circuit. Inadequately lubricated or sealed parts will provide inefficient damping and see increased wear through circuit use

 

Tyres, Wheels & Brakes

  • Tyres MUST be checked for correct pressure and adjusted, if necessary, for circuit use. Tyres should be checked for cracking around the tyre wall or between the tyre tread. Tyres should have a minimum of 4mm tread depth for use on the circuit and the general condition of the carcass should be checked. For example if a vehicle is not used often then the tyre performance at high speed is far more questionable and more likely to be affected by ageing. Standing in one particular place for a prolonged period of time can cause a flat spot or weakness in the tyre wall.

  • Wheels should be correctly fitted and secured i.e. studs and nuts checked and adequately torqued and wheel bearings checked for wear. Wheels also should be checked for cracks (especially if alloy) and/or evidence of serious kerbing which can allow tyre to deflate on high speed cornering.

  • Brakes should have a good firm pedal and not pull to one side under heavy braking. Any inadequacies in their performance will be magnified at speed and can be dangerous. We will not have facilities to check these and recommend systems to be checked if the driver is in any doubt. Joints should be checked for any leakage as well as checks to seals and callipers.

Engine & Fuel System

The engine should be in good order. It should not leak any oils or fluid, as this will be dangerous to both you and other circuit users. Gaskets and hoses should be in good order and adequately secured and fixed. If you have any doubts as to those conditions whether it be fuel, oil or water, it is wise to change it and keep the original as a spare for road use. Catch tanks should be emptied if fitted.

Carburettors and fuel systems should have strong return springs fitted. Cables and linkages should be checked for lubrication and smooth operation.

It is advisable not to fill the fuel tank to more than 70%. Experience has demonstrated that some vehicles do lose fuel when negotiating corners which result in heavy loading to the vehicle. Equally do not let the level fall to a level where surge may occur or even worse run out.

It is essential that all fluid levels are checked before circuit use.

A vehicle must not enter the track with any loose objects inside — leave them in the paddock or pit garage. IF YOU HAVE A FIRE EXTINGUISHER IT MUST BE CORRECTLY SECURED.

It should be noted that an NCT. certificate should not be taken as evidence of the general mechanical condition of the vehicle;

If you are unsure of any of the points referenced to in this document we recommend that professional advice is sought prior to the track day.

Your help in checking the vehicle before using the track is expected and appreciated. Always bear in mind it is you driving the vehicle.

 

Noise Limits

Static noise limits will be applied in accordance with our circuit regulations are as follows:

  • General 105 dB

  • Evenings 90dB

 

Offending vehicles will not be allowed to continue unless modification is made to the exhaust system to bring in line with the regulations. Should your vehicle fail the static noise test and you are excluded from further participation, you will not receive a refund or transfer.

If you believe that your vehicle may exceed the above limits then please request a noise test prior to going out on circuit.

For the avoidance of doubt measurements are taken at 0.5m at a 45 degree angle with engine running at ¾ maximum revs.

No racing engines may be run before 08.30hrs or after 20.00hrs.

Driving on the Circuit

Drivers MUST be over the age of 17 and hold a full and valid Irish driving licence

 

General

  • All track users must prove they have valid insurance for their vehicle prior to using the track. No vehicle will be permitted to use the track without IFS personnel having sight of a valid insurance certificate and/or valid windscreen insurance disk.

  • IFS will not be liable for any damage or loss or any kind as a result of your using the track

  • Speeds should  not exceed 15mph. If you exceed this limit you do so entirely at your own risk.

  • – When joining the circuit enter in a similar to a ―motorway entry’ – i.e. keep to the right of circuit until clear of the pit lane exit and the solid white line ensuring full awareness for vehicles continuing on the racing line.

  • – Once on the circuit build pace gently and progressively.

  • — Brake and change gear in a straight line – do not brake in a corner as this causes instability in the car

  • – Slow the car down sufficiently to a speed that enables you to balance the throttle between the corner entry and the clipping point and then accelerate progressively from the clipping point through to the exit of the corner.

  • – Do not feed the steering wheel through your hands; hold the wheel at quarter to three in the straight ahead position and move with the wheel. This enables a direct relationship and understanding with regards to the amount of steering lock applied at any given point in a corner. Do not saw at the wheel.

  • – Overtaking is not allowed

  • – Spins – If drivers spin or even worse crash it may be necessary to stop circuit activity. This causes unnecessary loss of track time for all drivers; it is therefore suggested that every precaution be taken to ensure that all drivers drive to the circuit conditions and their own ability at all times and not beyond. Please remember it is not the vehicle or conditions that cause a spin or accident it is purely down to the person driving the car! The only exception to this is mechanical failure!

  • – Off track excursions – if you get stuck in the gravel or off the track valuable circuit time will be lost from the session. If this happens please get out of your car when safe and stand away from the track. PLEASE ENSURE THAT YOUR TOWING EYE IS FITTED.

  • – Always pay attention to flag signals. Drivers ignoring flag signals and or lights will not be permitted to continue driving on the circuit.

  • – Strictly no timing; this is NOT a test day. Anybody found to be timing, whether passenger, driver or spectator may be excluded from the rest of the day and could have their timing device confiscated.

  • – Remove ALL loose items from your car.

  • – It is advisable to complete a slowing down lap once passed the chequered flag; no overtaking once passed the chequered flag.

  • – Drivers and passengers arms and legs MUST be covered.

  • – Windows must be up ¾ unless BTCC style window nets are fitted.

  • – Only on board cameras fixed by a mechanical method will be acceptable. Suction mounted cameras are not permitted. Exterior cameras with the exception of roll hoop mounted will not be permitted.

  • – Remember – IFS reserves the right to remove drivers from the circuit. This applies to anyone who is not complying with instructions, rules and regulations or a driver who may be a danger to himself herself or more importantly other circuit users.

  • – – IFS reserves the right to exclude any driver considered as possibly unfit by reasons of health, consumption of alcohol and or prohibited substances including amphetamines of amphetamine type substances. Random breath tests will be carried out periodically to ensure that all drives abide by this rule. Or following an accident where it is suspected to be alcohol related.

  • – All driver changes must be made at the circuit start or in the paddock area.

  • – If there is any reason to stop on the circuit, park the vehicle as far from the circuit as possible. Get out of the vehicle and get behind the safety barrier immediately. Do not cross the Track. Wait for the safety vehicle.

  • – In the event of a collision with the barriers or safety wall etc, the driver MUST report to the Medical Centre and report to IFS Coordinator. A driver that has made contact with the barriers or the wall have his/her wristband removed by the marshal at the point where he/she had crashed. If the driver wishes to continue and is deemed medically fit to do so by the Medical Team, then the driver must sign on again and will be issued with another wristband. Further incidents will result in exclusion from the event.

  • – In the event of a spin, the driver must return to the pits and report to IFS Coordinator. Further incidents may result in exclusion from the event.

  • – If it is deemed that an incident was caused by poor driving standards, IFS / Irish Motorsport Festivals Ltd, reserve the right to stop that driver from further participation. No monies will be refunded in this case.

  • – Mobile telephones and car phones must not be used on Track by drivers or passengers, even if their car is stationary. Anyone seen to be using one will be excluded from the event.

  • – Helmets and Seat belts or Harnesses must be worn and fastened securely at all times when on the circuit. It is the responsibility of the drivers to brief their passengers with regards to correct fitment of helmet and safety harness and belts.

 

Other

  • – Re-fuelling and the storage of petrol (or other fuels) is not permitted

  • – No naked flames (smoking, welding etc) in the pit lane.

  • – The track  is strictly one way.

  • — Service vehicles are not allowed on the circuit

  • – Reckless or dangerous driving will result in exclusion from further driving.

  • – Unless participating, no persons under the age of 16 are allowed on the circuit

 

Paddock Information

  • – Please be aware of other teams, participants, contractors, pedestrians and IFS staff in the paddock, garages and pit lane. You are responsible for your own safety and that of other users of these areas who may be affected by your operation.

  • – It is your responsibility to risk assess your operation and take the appropriate action to remove or minimise any hazards.

  • – If you are reversing HGVs or other vehicles with restricted viewing then please have a banksman to help you reverse, and ensure that they are wearing hi-vis clothing.

  • – Please do not leave any cables or hoses across walkways. Use the cable ducts provided, or cable matting.

  • – Please make yourself familiar with the garage, paddock and pit rules.

  • – If you have any issues of concern or see any hazards please report them to race control.

  • – Due to the hazardous environment i.e. ‘live paddock’ children under the age of 16 are not allowed on site unless accompanied by an adult. This adult must supervise the child at ALL times. There is no exception.

 

Venue, Paddock Access and Departure Times

Access to the Venue and Paddock will be allowed from 07:30hrs on the date of the event. If you arrive prior to this time, please park in the car park. Garages and Paddock must clear by 18:00hrs; there may be certain events whereby there is an evening track hire which requires the garages to be vacated by 17.15. Drivers will be advised of this prior to the event

 

Garage Allocation

Customers may book a garage (where available) as an optional add on at the time of booking. If you have not hired a garage please ensure you park on the opposite side of the paddock, keeping garage bays clear for those who have booked. Reserved Garages will be marked by a sign on the door of the garage.

No car can be left overnight within the garage without prior written agreement of IFS. For the avoidance of doubt any cars left with agreement shall be at the owners and not IFS’s risk.

 

Insurance

All track users must prove they have valid insurance for their vehicle prior to using the track. No vehicle will be permitted to use the track without IFS personnel having sight of a valid insurance certificate and/or valid windscreen insurance disk.

 

In consideration of you being permitted to undertake in the trackday arranged by Irish Motorsport Festivals Ltd. / IFS  you agree to save harmless and keep indemnified, Irish Motorsport Festivals Ltd. / IFS and their respective officials, servants, representatives and agents, and any other person or organisation using the circuit / track facilities in respect of all claims, costs, expenses and demands in respect of death of, or injury to, or loss of or damage to me or my property arising in pursuance of your undertaking in the trackday.

Photography and Filming

You agree to use images and footage responsibly. Any images taken at the event should be strictly for personal use only and not used for any commercial purposes, including on board cameras. If such images include imagery of an accident you must make such images/footage available to Irish Motorsport Festivals Limited and agree not to post such images/footage on social media sites including but not limited to YouTube and Facebook.

 

Payment Terms, Bookings, Cancellations and Refunds

– Payment is taken prior to usage and must be paid in full

 

Acknowledgement of Risk

Motorsport is dangerous and can involve injury or death. Despite Irish Motorsport Festivals Ltd (IFS) taking all reasonable precautions, accidents can happen. By attending a track day, you acknowledge this and confirm that you are aware of the nature of the activity and attend at the venue at your own risk.

IFS may refuse access to, and eject from, its venues any persons who are acting against the interests of safety and/or whose behaviour is likely to cause damage, nuisance or injury. IFS may also have to conduct security searches at the venues to ensure the safety of customers and other persons at the relevant event.

 

Neither Irish Motorsport Festivals Ltd nor any other group of companies or their representatives are responsible for any loss, damage or injury to persons or property caused or sustained by you as result of attendance at any track day..